Drumroll please… we’re excited to announce the launch of our latest features – Send Money and Juni Invoices to streamline your payment flows.
We spoke to Ruben Arnbert, our VP Finance, about the payment flow problems facing ecommerce finance teams and how you can solve them with our latest features.
Finance teams spend way too much time on manual payment flows. They bring a lot of financial admin, like reconciliation, accounting and managing accounts payable. This takes up time that could be better spent deep diving into data to understand the business and how to improve it.
Finance teams we’ve spoken to estimate that they can spend up to 80% of their time gathering financial data and only 20% on interpreting it. Ideally, you want to flip this division of time so the majority is spent on understanding your business instead of financial admin. Financial admin is a necessity, but it isn’t necessarily where your time is best spent. Understanding your business is what can bring value by analysing data to give actionable insights.
Gathering data is a simple problem to fix when you use automated tools like Juni. By automating the collection of financial data and putting it into understandable formats, you free up time to spend on tasks that actually create value for your business.
Most employees have company cards that they use to pay for expenses and subscriptions. Depending on the setup of your business, you might have one card shared between many or individual cards for each employee.
Whatever your setup, it can produce a lot of receipts, which can be a major drain on time. Receipts mean reconciliation, and you don’t want to spend time chasing employees, uploading the receipts yourself, and manually managing spend limits.
There are two easy ways to fix this problem: distributing ownership and automating controls.
An excellent way to distribute budget ownership across the organisation is for each employee to have their own card. With Juni, you can create as many virtual cards as you need! You can then set controls to monitor, limit or block spend at card level.
As a result, the employee will become a budget owner and be responsible for the expenses that go through their card – including the receipts. By doing this, you essentially crowdsource the receipts. Your employees upload their receipts to Juni, and you have all the information you need along with the transactions.
With all this information in real-time, it’s easy for you to get an overview of company spend.
Send Money compliments our suite of financial services features, multi-currency accounts and cards. Now, you can distribute ownership of even more transactions and save hours of time with Juni.
As one of our most requested features to date, you can easily pay your European providers with SEPA & SWIFT transfers. Send money directly from your account without using your Juni card, take care of expenses like invoices, payroll and rent using your Juni funds, and improve your team’s visibility and control over your Juni account.
Invoice payments (accounts payable) have a different set of challenges to card payments, but automation can unlock huge value as it’s a tricky part of the payments process.
The invoice payment cycle is usually spread across a scattered range of tools. A typical payment cycle starts with a dedicated email inbox where suppliers send their invoices. Someone will manually check the invoice and see whether it’s correct and needs to be paid. Then, they need to scan the invoice payment details or input the bank account details, amounts and choose where the money should come from. This cycle will occur at different intervals depending on volume.
Once an invoice is paid, then comes the accounting, which involves choosing the right type of expense and VAT so it can go into your General Ledger. Lastly, the expense will be reflected in the business performance through the Profit & Loss and Balance Sheet statements.
That’s multiple manual steps, multiple tools, and too much time spent on a process that could be streamlined with automation. By automating the invoice payment cycle, you can reduce manual tasks and keep the process within one software. Automation can reduce mistakes, more consistency, and saving time on tasks you don’t need to do manually.
Juni can do the whole media invoice payments process in one circular flow, streamlining collecting, processing, and paying invoices.
We automatically collect your Facebook and Google Ads invoices, scan them to get the details, and match them to transactions so you don’t have to. You can also automatically import your receipts and invoices with your dedicated Juni inbox for effortless spend management, and match receipts to transactions. This removes a huge amount of manual work, so all you need to do is decide how to pay your invoice.
Depending on the expense type, it might make sense to use credit instead of debit. You can use Juni’s Cash Flow Analytics to see whether it makes sense to take out credit or not. You’ll also be able to release the pressure on your cash flow cycles with financing that gives you up to 90 days to repay*.
Then, pay your media invoices and schedule future payments in a few clicks. Of course, you can set your user roles to state who can take part in each stage of the process.
Finally, you can export to your accounting software. With this invoice automation flow, you’re no longer switching between several providers – and you save serious time and reduce the risk of mistakes.
So, what do you do with all that time you’ve saved?
As we mentioned in our guide to mastering cash flow forecasting, the time it takes for businesses to close monthly accounts is a real problem. This stops finance teams from having a clear, current picture of their finances, and they can’t be truly reactive when tracking against forecasting milestones.
Meaningful financial planning needs automation to get the right information quickly so that teams can close the gap. With payment flows being a big part of this process, make it simple to streamline yours so that you have the time to focus on financial planning, analysing your data and turning it into business intelligence.
*Juni Invoices is available for EU-based companies only, subject to underwriting. Media financing is available for companies registered in the Netherlands and Sweden only, upon eligibility. Fees and terms and conditions apply. Click here for more details.
This article was updated January 2024
Juni is not a bank – yet. We’re a financial technology company providing e-money services and as such are not part of a deposit guarantee scheme. Learn more about our license and how we keep your business and money safe.
Juni Technology AB (company number 559248-0908) is licensed and registered as an electronic money institution with the Swedish Financial Supervisory Authority (Sw. Finansinspektionen) (license no: 64025). Payment Card Solutions (UK) Limited (company number 05941947) and UAB B4B Payments Europe (company number 305539054) are regulated by the Financial Conduct Authority (ref: 930619) and the Bank of Lithuania (licence no: 76), respectively. The Juni Mastercard Corporate Card is issued by Payment Card Solutions (UK) Limited and UAB B4B Payments Europe pursuant to a license by Mastercard International Incorporated. Mastercard and the circles design are registered trademarks of Mastercard International Incorporated. Juni Technology AB. Masthamnsgatan 21, 413 28 Göteborg, Sweden. © 2025 Juni. All Rights Reserved.
