We are Juni Technology AB and operate under the business name Juni. Juni Technology AB is the data controller for the processing of any candidate or employee information in relation to your interactions with Juni before, during and after the recruitment and employment process. In addition, if you work for us in the United Kingdom, the local Juni entity will be a joint controller for the processing of your employment data. This entity is Juni Financial Ltd. (together with Juni Technology AB ‘Juni’, ‘we’, ‘our’, ‘us’) .
Juni Technology AB is registered with the Swedish companies register (registration number 559248-0908) at Masthamnsgatan 21, 413 28 Gothenburg, Sweden. Juni Financial Ltd. is registered with the Companies House (registration number 13687140) at Suite 1, 7th Floor, 50 Broadway, London SW1H 0BL, United Kingdom. In the UK we are registered with the UK data protection authority (Information Commissioner’s Office or ICO) under number ZA841298.
It is important to us that your personal data is treated with care and you are well informed about the ways in which we process your data. We are also committed to protecting and respecting your privacy and your personal data. This Privacy Notice describes what personal data Juni collects about you, and how we use it during employment with us. It also describes your rights regarding our use of your personal data, and how you can exercise them.
If you have any questions or concerns about our Privacy Notice, or our practices in regard to your personal data, please contact us at privacy@juni.co, or reach out directly through Slack or other internal communication channels.
When we use the term personal data, it is in reference to any identifying information we hold about you (for example, a combination of your name and postal address).
Please read this Privacy Notice carefully as it will help you understand how we process your personal data.
In short: Juni will collect and use specific types of information about you through the course of your employment with us. This data directly relates to the work you perform for Juni and our obligations as an employer.
The information we collect about you as part of this process may include:
In short: Generally Juni collects your personal data directly from you, and occasionally through a limited number of third parties.
Most of the personal data we hold about you is personal data we collected directly from you. This data is collected through any channel that you chose to use to share your information with us, including email communication, internal communication channels and interviews.
In addition, we may collect personal information about you from a limited number of third party sources. Examples of these are:
In short: Juni will only collect and process your personal data if we have either consent or a legitimate legal basis for doing so. The legal basis under which we process your data is dependent on the circumstances, and in accordance with the relevant data and privacy regulations.
Our legal basis for collecting and using the personal information described in this Privacy Notice will depend on the specific context in which we collect and use it. We will normally collect personal information from you when we need it to prepare or perform a contract with you (for example, to administer payroll and benefits and to process employee work-related claims and leave of absence requests); where the processing is in our legitimate interests and not overridden by your interests or fundamental rights and freedoms (for example, for IT security and administration, to review work performance, determine performance requirements, for disciplinary actions or for termination); where processing is necessary for carrying out our obligations and exercising our rights in the field of employment, social security or social protection law, collective agreements, or any law applicable to us as a financial institution; or where we have your consent to do so, no other reasonable basis exist and such consent complies with the more stringent requirements applicable to employee-employer consent.
In some cases, we have a legal obligation to collect your personal information, or may otherwise need your personal information, to protect either a substantial public interest or your or another’s vital interests (for example, to ensure your safety).
In short: Juni uses your personal data for a number of purposes related to your candidacy and the work you perform for Juni.
To comply with our contractual obligations as an employer
We may process your personal data in compliance with contractual obligations which are applicable to us as an employer. For example, we will need to process your bank account information to pay your salary, or we may process your personal data to provide you with employment benefits.
Performance
We will process your personal data to evaluate your performance and make decisions related thereto. For example, this may take the form of evaluating your personal OKRs or professional goals. Possible results of such performance evaluations include receiving promotions, salary increases, disciplinary actions or termination.
Internal and external communication
We may include your personal information in internal communications with the company. For example, once you start with Juni, we may share your name, picture and other relevant personal information with your colleagues.
We may also process your personal data when creating external communications, including on Juni’s social media channels and third party websites. It is important to be aware of your right to object to such processing. Please see the section on Your rights below for more information.
Screening
Since we provide services in the financial sector, there is a substantial public interest in ensuring that all our employees can be trusted to work for Juni. For certain roles additional screenings, such as a criminal background check, may be required. We will inform you of any required screenings, prior to starting the screening process, and the outcomes of these screenings.
We may use the services of Veremark to perform our screening process. You can find more information on how Veremark processes your personal data in Veremark’s privacy policy.
Monitoring
We may monitor or record activity on our IT and communications systems and network, such as internet traffic, website filtering, email communications and systems accessed.
Where permitted by law, we may also carry out monitoring for other purposes, including proof of business transactions and archiving; training and evaluation of employees; protection of confidential information, intellectual property and other business interests; to investigate breaches of Juni’s policies and procedures or other unlawful or improper acts; to comply with legal obligations; and other legitimate purposes.
While monitoring Juni’s offices, systems, network and work-related activities, we may come across employee or candidate personal data. Monitoring will be proportionate, and only as required or permitted by applicable law. Juni will always strive to respect reasonable privacy expectations.
It is important to note that all Juni employee work products, and the tools used to generate this work product, wherever stored, belong to Juni. We may review and monitor these tools and this work product for the purposes outlined above.
Additionally, we may monitor entrances and exits to our offices by cameras to ensure the safety and security of these places, our internal IT systems, and our employees and contractors. Such monitoring will be conducted in such a way as to minimise any impact on your privacy, which may mean, for example, ensuring that workspaces are not in view, no recordings with sound, signs to make it clear where the cameras are located, and restricted access to the recordings.
To comply with the law
We may process your personal data to comply with applicable legal and other requirements, financial sector specific legislation, employment law, law enforcement and similar requests in accordance with the law and internal policies and procedures, as well as to meet recordkeeping and reporting obligations, conduct audits, pursue legal rights and remedies, defend litigation and manage internal complaints or claims.
To provide services to support you at your job
Throughout the course of your employment, we may offer you access to services to improve your productivity or remove inconveniences. You are free to choose not to use such services. However, the data collected as part of your use of such services will not be used to inform any decision we take in regards to your employment with us.
An example of such a service is Officely, through which employees can record their presence at one of our physical office spaces. For more details, please see Officely’s Privacy Statement.
In short: In this Privacy Notice you have certain rights, as guaranteed under the UK and EEA data protection legislation. These rights include, but are not limited to, the right to request access to, manage, request anonymization of, update or restrict the use of your personal data.
Data Subject Request Rights:
You have the right to be informed about how Juni collects and uses your personal data. We provide you the required information through this Privacy Notice and by answering any privacy-related questions you have.
You have the right to request a copy of the personal data we hold about you.
You can have inaccurate personal data rectified, or completed if it is incomplete.
Under certain circumstances, you may have the right to request deletion of your personal data. You can request data deletion:
In certain circumstances you may request thatJuni restricts or suppresses the processing ofyour personal data, such as if:
You have the right to request a copy of the personal data we hold about you.
If the legal basis we use for processing your personal data is consent, you can withdraw that consent at any time.
If you wish to exercise any of the rights mentioned in the previous section please fill out the form here. If you have any questions about this Privacy Notice, you may contact us via Slack or send us an email at privacy@juni.co.
You have the right to lodge a complaint with your national data protection authority if you are not satisfied with how Juni manages your personal data. A list of all competent authorities in the EU can be found here. In the UK, you can refer the issue to the Information Commissioner’s Office, the UK’s supervisory data protection authority. If you are not a resident of an EU Member State or the UK, you are encouraged to address your complaint to the Swedish data protection authority.
In general, all personal data is stored within the EEA on our secure servers, in accordance with the EU General Data Protection Regulation (“GDPR”) and the UK GDPR. However, in limited situations, personal data may temporarily be stored outside the EEA. Please see section 12 below for more information.
In short: We aim to protect your personal data through a system of organisational and technical security measures.
Juni has adopted a series of robust technical and organisational security measures designed to protect your personal data from any unauthorised access, use or disclosure. Juni employees receive data protection and information security training in accordance with data protection legislation.
You need to keep your Juni system login information confidential and, accordingly, not share it with anyone.
When you interact with our social network accounts, such as our LinkedIn page, remember that any personal data you share in this space will become publicly available, and thus can be seen, collected, or used by other parties.
In short: We may transfer, store and process your information in countries other than your own.
Juni operates internationally, which may result in the transferring, storing and processing of your personal data in a country outside of the UK and EEA. We have taken all necessary steps to ensure that your data is afforded a level of protection that is essentially equivalent to that guaranteed within the EEA.
For that reason, we will only transfer your data to a third country if:
In short: If you are a candidate who has actively engaged in our recruitment process, we will retain your information for up to 2 years based on our legitimate interest to be able to defend ourselves against potential legal actions, such as discrimination suits. If you are an employee, we will retain your information for the duration of your employment, and as long as necessary afterwards to fulfil all our applicable legal obligations.
We will keep your personal data for as long as is needed to carry out the purposes described above and as otherwise required by law. We will keep your personal data until the end of your employment with us, plus as long as necessary afterwards to respond to any employment inquiries, comply with any remaining legal, tax, accounting or administrative matters, and provide you with ongoing benefits, including pension administration.
When no continuing legitimate basis to process or retain your personal data exists, we will either delete or anonymize it. If it is still necessary to retain your data, we will securely store your personal data and isolate it from any further processing until deletion is possible.
Please note that some jurisdictions require us to retain specific employment data for a period of time. Below a non-exhaustive list:
Juni will post any changes we make to our Privacy Notice on this page, and if there are significant changes, we will let you know by email, through our website or internal communication tools.
