A missed invoice payment isn’t just an unprofessional oversight—these errors can have lasting damage on vendor relationships, impacting how much you pay for stock and how quickly suppliers fill your orders.
If you’ve forgotten to pay a vendor on time, that probably means you’re running your accounts payable (AP) processes manually (or using an incomplete tool). To minimise the risk of human error while significantly reducing the time AP processes take, turn to accounts payable automation software.
This article covers:
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The information about all the platforms discussed in this article was collected between 10 April 2024 and 12 April 2024. This article was written and approved by Juni and is intended as marketing material.
Accounts payable automation software is a tool designed to streamline and automate the processes involved in managing a company's bills and payments to suppliers. This solution minimises manual tasks, reduces errors and accelerates payment cycles.
By integrating it into an existing finance tech stack, accounts payable software offers real-time insights into cash flow, helps manage liabilities and facilitates better decision-making, ultimately contributing to more efficient and accurate financial operations.
Accounts payable software automates various tasks, including:
Automating accounts payable processes eliminates tedious manual tasks such as data entry, invoice matching and processing approvals. This means your team can focus more on strategic, value-adding activities, in turn increasing productivity and operational efficiency.
Accounts payable software reduces the costs associated with manual invoice processing, including labour costs, errors and late payment penalties. Streamlining these processes means you can optimise working capital and minimise profit loss on unnecessary inefficiencies.
Human error in invoice processing can lead to overpayments, duplicate payments and payment discrepancies. Automation software minimises these risks by ensuring each invoice is accurately processed, matched and paid, which is beneficial for both your profits and operational efficiency.
This software accelerates the processing time from invoice receipt to payment, ensuring all your payments are on time or early (and that you never miss an invoice). This lends itself to stronger relationships with suppliers and generous payment terms/pricing.
With AP automation, you get real-time insights into the status of invoices and payments, improving cash flow management. This visibility allows for better financial planning and control, helping you make informed decisions based on accurate and up-to-date financial data.
Staying compliant with financial regulations is simply easier with automation. AP software ensures all transactions are recorded and archived, reducing the risk of non-compliance penalties and ensuring you’re always prepared for unexpected audits.
As your business grows, so will the number of invoices and financial transactions you have to process. Automation software scales to handle this growth, supporting more complex and higher volume transactions without the need for proportional increases in staff or resources.
Juni is a financial platform built for ecommerce that helps you manage your financial operations, including ingoing and outgoing payments. Juni simplifies accounts payable processes with features like payment scheduling, AI-powered payment processing and auto-fill for payment details.
The platform automatically collects and scans your invoices, then pre-fills all the important payment details with AI-powered OCR technology, saving you time and reducing the risk of human error.
You can also set up automatic imports of receipts and invoices with the dedicated Juni inbox for easier spend management, plus match receipts to transactions. This boosts your team’s productivity by getting rid of tedious tasks they currently waste time on.
Efficient accounts payable is aimed at optimising your cash flow to boost growth. Along those lines, Juni offers invoice financing to fund pending or due payments, with flexible repayment terms of up to 120 days.*
You also get access to other features, like spend management tools and business accounts and cards, that help you run tighter financial processes and protect your bottom line.
See our pricing plan here.
Formerly known as Fast Four before it was acquired by Zone & Co, ZoneCapture is NetSuite’s integrated accounts payable tool. The platform lets you scan and create vendor bills right inside NetSuite, plus can automatically match vendors to invoices.
ZoneCapture uses a combination of optical character recognition (OCR) and AI to automate AP processes and significantly reduce the need for manual input, in turn minimising costly errors and saving your team time. The platform also supports multiple languages and currencies for companies with international vendors.
ZoneCapture doesn’t list its pricing options, so you’ll have to reach out to sales to get a quote.
In addition to its business cards, Payhawk offers accounts payable features that help you reduce your manual tasks and close your books quicker at the end of the month. These capabilities include automated data capture and categorisation, as well as automated approval workflows.
Payhawk also comes with 3-way matching and discrepancy alerts to help you ensure you avoid costly mistakes. You get instant reconciliation to help you close your books quicker and can integrate the software with a number of other platforms, like 365 Finance and NetSuite.
Payhawk doesn’t list its pricing options, so you’ll have to reach out to sales to get a quote.
Visma is the parent organisation for a number of accounting and invoicing solutions across Europe, and Visma eKonomi is its designated Swedish accounting platform. Visma eKonomi has AP features for paying vendors, but it has a range of other accounting tools that can help you streamline your financial admin as a whole.
This includes accounts receivable (AR) features, easy photo uploads of receipts through the platform’s mobile app and automatically syncing payments to the platform when you use the Visma Spcs card.
Visma platform prices range depending on which country you operate in and the Visma product you select. Visma eEkonomi has three plans that come with supplier invoicing features:
Accounts payable automation software enhances efficiency, allowing your team to focus on strategic financial analysis rather than routine data entry. It also drives cost savings by reducing manual processing errors and leveraging early payment discounts.
In order to pick the best accounts payable software for your organisation, focus on the specific needs of your business, which will vary depending on your company’s size and which industry you operate in.
Juni, for example, is designed for businesses operating in the digital commerce space. In addition to accounts payable automation features, the platform comes with flexible financing options to help you pay off your vendor and media invoices—from 10K up to 20 million EUR, with up to 120 days to settle.
*Juni Invoices is available for EU-based companies only. Media financing is available for companies registered in NL, SE, DE, FR, ES, IT, FI and NO, upon eligibility. Fees and terms and conditions apply. Click here for more details.
Accounts payable (AP) automation streamlines the processes related to managing outgoing funds, such as invoice processing and payments to suppliers. Accounts receivable (AR) automation focuses on incoming payment processes, like ensuring invoice accuracy and speeding up revenue collection.
The cost of AP automation software varies widely based on features, scalability and vendor. Basic packages can start at less than 100 euros per month, while more advanced, enterprise-level solutions will exceed several hundreds.
Juni is not a bank – yet. We’re a financial technology company providing e-money services and as such are not part of a deposit guarantee scheme. Learn more about our license and how we keep your business and money safe.
Juni Technology AB (company number 559248-0908) is licensed and registered as an electronic money institution with the Swedish Financial Supervisory Authority (Sw. Finansinspektionen) (license no: 64025). Payment Card Solutions (UK) Limited (company number 05941947) and UAB B4B Payments Europe (company number 305539054) are regulated by the Financial Conduct Authority (ref: 930619) and the Bank of Lithuania (licence no: 76), respectively. The Juni Mastercard Corporate Card is issued by Payment Card Solutions (UK) Limited and UAB B4B Payments Europe pursuant to a license by Mastercard International Incorporated. Mastercard and the circles design are registered trademarks of Mastercard International Incorporated. Juni Technology AB. Masthamnsgatan 21, 413 28 Göteborg, Sweden. © 2025 Juni. All Rights Reserved.
